Winner Photos

Winner Photo System

Let your winners upload photos of themselves with their prizes. It's one of the best ways to prove your competitions are legit and get people excited about entering.

Turning It On

1. Find the Settings

   Head to YetiRaffles → Settings → Winner Photos

2. Enable It

   Tick Enable Winner Photo Submissions

3. Set Your Limits

   Choose max file size, which formats you'll accept, that sort of thing

4. Pick Your Approval Style

   Auto-approve everything (risky but easy) or manually check each photo (safer but takes time)

5. Sweeten the Deal

   Offer credits for uploading photos - people love free stuff and it gets them to actually do it

6. Save It

   Don't forget to click Save Changes or none of this counts

Photo Upload Settings

Technical Requirements

Setting	Description	Recommended
Maximum File Size	Largest allowed file size	5MB
Allowed File Types	Accepted image formats	JPG, PNG, HEIC
Minimum Dimensions	Minimum width x height	800x800px
Maximum Photos	Photos per winner submission	3-5
Resize on Upload	Auto-resize large images	Yes (2000px max)

Submission Requirements

• Photo Quality: Clear, well-lit, in-focus photos
• Content Requirements: Winner must be visible with prize
• Privacy Consent: Winner agrees to public display
• Rights Confirmation: Winner owns rights to photo
• Content Guidelines: No inappropriate content

Winner Photo Submission Process

What Winners See

1. They Get the Email

   After winning, they get an email with a link to upload their photo

2. Log In

   They head to their account and click "My Wins"

3. Pick the Competition

   If they've won multiple times (lucky them), they choose which one

4. Upload

   Drag their photos in or click to browse - works like any normal upload

5. Add a Caption

   Optional but nice - let them say something about their win

6. Hit Submit

   Quick check over and they're done

7. Get Confirmation

   Email lets them know you've got it and it's waiting for approval

Upload Portal Features

• Drag & Drop: Easy photo upload interface
• Preview: See photos before submitting
• Crop Tool: Basic image cropping
• Multiple Upload: Add several photos at once
• Progress Indicator: Upload progress bar
• Error Handling: Clear messages for issues

Admin Approval Workflow

Approval Methods

Manual Approval Process

1. Notification Received

   Admin receives email when photos are submitted

2. Review Photos

   Navigate to YetiRaffles → Winner Photos → Pending

3. Check Quality & Content

   Verify photos meet guidelines and are appropriate

4. Approve or Reject

   Click Approve or Reject with reason

5. Winner Notification

   Winner receives email of approval/rejection

6. Gallery Update

   Approved photos appear in Winners Gallery immediately

Managing Submitted Photos

Photo Management Dashboard

Access at YetiRaffles → Winner Photos

Dashboard Sections

• Pending Approval: Photos awaiting review
• Approved: Photos currently displayed in gallery
• Rejected: Photos that didn't meet guidelines
• Reported: Photos flagged by users
• Featured: Specially highlighted photos

Photo Management Actions

Action	Description
Approve	Publish photo to gallery
Reject	Decline photo with reason
Feature	Highlight in gallery (hero position)
Edit Caption	Modify winner's caption
Set as Primary	Make main photo for this winner
Delete	Permanently remove photo
Report Issue	Flag for further review

Bulk Photo Operations

Bulk Actions

Select multiple photos and perform actions:

• Approve All: Approve multiple pending photos at once
• Reject All: Reject multiple photos with same reason
• Delete Selected: Remove multiple photos
• Feature Selected: Mark multiple as featured
• Export Data: Download photo info as CSV

Filtering & Search

Find photos quickly:

• By Status: Pending, approved, rejected
• By Winner: Search winner name
• By Competition: Filter by specific competition
• By Date: Submitted in date range
• By Quality: Resolution, file size

Getting People to Actually Upload Photos

Pay Them (In Credits)

Winners are busy. They've got their prize, they're happy, and uploading photos is just another thing to do. Make it worth their while:

Action	Reward	Notes
Photo Submission	£5-10 credits	Awarded upon approval
Multiple Photos	Bonus £5	For 3+ photos
With Testimonial	Extra £5	Caption included
Featured Photo	£20-50 credits	Selected by admin
Social Share	£10 credits	Share to social media

Gamification Ideas

• Photo of the Month: Winner gets £50 credit + feature
• Most Creative: Best photo composition wins bonus
• Social Star: Most likes/shares wins prize
• Complete Gallery: Upload photo + testimonial + share = max rewards

Photo Display in Gallery

Integration with Winners Gallery

Approved photos automatically appear in the Winners Gallery:

• Primary Photo: Featured on winner card
• Additional Photos: Available in lightbox/slideshow
• Caption Display: Shown below photo
• Photo Credit: "Photo by [Winner Name]"

Display Options

• Thumbnail Size: Configurable dimensions
• Aspect Ratio: Square, landscape, or original
• Lazy Loading: Performance optimization
• Lightbox View: Full-size popup gallery
• Slideshow: Auto-rotating photo display
• Zoom Functionality: Click to enlarge

Photo Watermarking

Protect your content with optional watermarks:

• Add site logo to corner of photos
• Include competition name
• Prevents unauthorized use
• Maintains branding when shared
• Configurable position and opacity

Content Moderation

Moderation Guidelines

Establish clear guidelines for photo approval:

Approve Photos That:

• Clearly show the winner with their prize
• Are well-lit and in focus
• Meet minimum quality standards
• Show appropriate content
• Winner appears happy/satisfied
• Background is reasonably clean/appropriate

Reject Photos That:

• Are blurry or poor quality
• Don't show the prize
• Contain inappropriate content
• Include other people without consent
• Show branding from competitors
• Appear to be stock photos
• Violate copyright

Rejection Reasons

When rejecting, provide clear feedback:

Reason	Feedback to Winner
Poor Quality	"Photo is blurry or too dark. Please retake in good lighting."
Prize Not Visible	"Please include the prize in the photo."
Inappropriate Content	"Photo contains content that doesn't meet our guidelines."
Wrong Dimensions	"Photo is too small. Minimum size is 800x800px."
Other People Visible	"Please submit a photo with only yourself visible."

Email Communications

Winner Photo Email Templates

Customize email templates in YetiRaffles → Settings → Emails:

Upload Request Email

Sent to winner after draw, encouraging photo submission:

• Congratulations message
• Request for photo
• Incentive details (credit reward)
• Upload link/button
• Photo guidelines
• Deadline (if applicable)

Submission Confirmation

Sent immediately after winner uploads photos:

• Thank you message
• Confirmation of submission
• Review timeline
• What happens next

Approval Notification

Sent when photos are approved:

• Approval confirmation
• Credit reward granted
• Link to view in gallery
• Social sharing encouragement

Rejection Notification

Sent when photos are rejected:

• Polite rejection message
• Clear reason for rejection
• Guidance for resubmission
• Upload link to try again

Photo Storage & Management

File Storage

Winner photos are stored securely:

• Location: WordPress uploads directory
• Organization: Organized by year/month
• Database: Metadata stored in database
• Backups: Included in site backups
• CDN Support: Compatible with CDN services

Storage Optimization

• Image Compression: Auto-compress on upload
• Multiple Sizes: Generate thumbnail, medium, large
• Lazy Loading: Only load images when visible
• WebP Conversion: Modern format support
• Cleanup Tools: Delete rejected/old photos

Privacy & Security

• Access Control: Only admin and winner can view pending photos
• Secure Upload: Verified file types and virus scanning
• Data Privacy: GDPR compliant storage
• Right to Delete: Winners can request removal

Analytics & Reporting

Photo Submission Metrics

Track photo performance at YetiRaffles → Reports → Winner Photos:

• Submission Rate: Percentage of winners who submit photos
• Approval Rate: Percentage of photos approved
• Average Quality Score: Internal quality rating
• Time to Submit: Days from win to photo upload
• Photos per Winner: Average number submitted
• Most Viewed Photos: Popular images in gallery

Engagement Metrics

• Photo gallery views
• Individual photo clicks
• Social shares of photos
• Conversion rate (photo view to entry)

Best Practices

Encouraging Quality Submissions

1. Provide Clear Guidelines

   Show examples of good vs bad photos in upload portal

2. Offer Attractive Incentives

   Make the reward worth the effort (£10-20 credit minimum)

3. Make Upload Easy

   Mobile-friendly, simple process, minimal steps

4. Follow Up Promptly

   Request photo within 24 hours of win notification

5. Show Featured Winners

   Highlight great submissions to inspire others

Speedy Approvals

• Review submissions daily
• Set clear approval criteria
• Use mobile app for quick approvals
• Delegate to trusted team members
• Auto-approve from repeat winners

Need Help?

If you have questions about winner photos, check out our Troubleshooting Guide or FAQ.

Next: Learn about the Referral System